Frequently Asked Questions

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General

Backup

Seat Management

Recovery

Activity Logs

How does IDrive Box Backup meet the HIPAA compliance requirements?

IDrive Box Backup uses IDrive^® e2 technology. IDrive^® e2 ensures the following and assists users to meet HIPAA compliance:

• Physical security of the data centers
• Strong authentication and authorization controls for cloud, storage, and networking infrastructure
• Encrypts data at rest and in transit to safeguard confidential patient information

Why is the size of my backed up Box files in IDrive larger than the size in Box Drive?

When backing up Box files (such as Docs, Sheets, etc.) to IDrive, the files cannot be downloaded in their original Box Drive format. Instead, they are exported to a standard format, which typically results in larger file sizes. Additionally, the previous and deleted versions of the files are also considered in the size calculation, contributing to the increased overall size.

How does IDrive^® Box Backup run backups?

Once configured with Box, IDrive Box Backup runs a full automated backup of your data for all users.
IDrive^® Box Backup enables automated data synchronization, so that after the full initial backup, all the subsequent changes are incrementally backed up.

How are the IDrive^® Box Backups scheduled?

IDrive^® Box Backup runs up to three automated backups every day for all the users of your organization. These system backups run on a predefined schedule for the entire organization.

Will the subsequent changes in my backed-up files be transferred incrementally to IDrive^® Box Backup?

Yes, IDrive^® Box Backup enables automated data synchronization. After the full initial backup, all subsequent changes are incrementally backed up.

How do I backup Drive data for a specific user from my IDrive^® Box Backup account?

To perform Drive backup for a specific user,

1. Click Recovery.
2. Select Drive.
3. Click the user account for which you want to backup data.
4. Click Backup Now.
   

The backup progress will be displayed. You can view the backup details under Backups.

Note: Running a manual backup does not affect the auto-scheduled backups.

How does snapshot and versioning work in IDrive^® Box backup?

IDrive^® Box Backup retains previous versions of the backed-up data as point-in-time snapshots, enabling you to run point-in-time restores of your data to the exact state it was in at the time of your backup.

The snapshots are retained and consolidated in the following manner:

• IDrive runs automated backups daily 3 times, that are retained for 30 days
• After 30 days, IDrive saves one of the 3 daily backups per user
• After 90 days, IDrive saves one weekly backup per user
• After 365 days, IDrive saves one monthly backup per user

The status for my Box backup is successful, however some of the data is not backed up. Why?

If your Box backup is successful but some specific data items are not backed up, it may be due to API limitations. When you have restricted data items with Previewer Uploader/Viewer Uploader roles, those will be skipped during backup because of API restrictions.

What information can I view from the Overview tab on my dashboard?

The Overview tab gives you a quick glance of your users along with their restores, exports, and backups.

You can view the summary of the following information across the entire Drive:

• Total users: The total number of users across the Box account.
• Users protected: The number of active Box users added to the backup list who have at least one snapshot.
• Users not protected: Number of active Box users with no snapshots.
• Last backup activity: This displays the last date when every module in the application successfully completed a backup within a 24-hour period.
• Last 10 days backup: This displays the status of the last 10 days, represented by the following icons:
  • - Backup failure
  • - Backup was 100% successful
  • - Backup has not yet commenced
  • - Backup was partially successful
• Backup in progress: Total number of ongoing backup operations.
• Exports in progress: Total number of ongoing export operations.
• Restore in progress: Total number of ongoing restore operations.
  

Additionally, you can view a summary of the total data backed up, number of users, and account registration details.

What is a Seat?

A seat refers to a Box user. Each seat added to the account is billed as per the subscribed plan.

What user management tools can I access under seat management?

You can access records of all the users under the Seat Management tab in your IDrive Box Backup web console, regardless of their backup status.

Navigate to the Users tab under Seat Management to access the following management tools:

• Auto-add: Automatically syncs all the new users added to your Box account.
• Activate all users/Activate all: Activate backup for all unprotected users.
• Filter users: Filter records of users according to their backup status — active, paused, and unprotected.
• Search users: Look up specific users among the records.
• Download CSV: Download a list of all the selected users in CSV format.
• Manage Drive data: Manage specific Drive data for a user by clicking on -
• Backup status: Hover over View details to view the summary of backup status, or click the button to view a detailed backup status summary.
• Backup actions: Pause, add, or remove users and shared drives from the backup set. For details, refer How do I change seat status for users?
• Refresh seats: You can refresh the seats by clicking this button. Depending on the Auto-add status, new seats will be added with the corresponding backup status. If auto-add is enabled, the newly discovered seats are automatically protected, if not, they remain unprotected until the user manually changes it.
• Unprotect all: You can unprotect all the seats using this option. The unprotected seats will be excluded from the daily backups and will not be accessible in the Recovery module.
  

How do I change seat status for users?

You can add and remove the users from the backup set, or pause backups by changing their seat status.

To change the seat status for users,

1. Go to the Seat Management tab on your IDrive^® Box Backup dashboard.
2. Go to the Users tab.
3. Under the Backup actions column corresponding to the user, set the seat status as required:
• Pause: Pause the backup for the user
• Unprotect: Remove the user from the IDrive^® Box backup set
• Protect: Resume/start backup for unprotected/paused users

The status of a user added to the backup set will be displayed as Active.

Note: On changing the seat status to Unprotect for a user, all backups associated with the user will be deleted.

How do I add users to the IDrive^® Box Backup set?

Users in your Box account are automatically detected and added to the backup set once you configure your Box account with IDrive. Auto-add will be enabled by default to protect new users in your Box account. Depending on the Auto-add status, new seats will be added with the corresponding backup status. If auto-add is enabled, the newly discovered seats are automatically protected, if not, they remain unprotected until the user manually changes it.

To manually add new seats, you can click to refresh the data.

To enable auto-add,

1. Go to the Seat Management tab on your IDrive^® Box backup dashboard.
2. Navigate to the Users tab.
3. Enable the toggle switch next to Auto-add.
   

How do I re-add users to the IDrive^® Box Backup set?

You can re-add users to the active backup set by changing their seat status to Protect.

To activate backup for users not included in the backup set,

1. Go to the Seat Management tab on your IDrive^® Box Backup dashboard.
2. Navigate to the Users tab.
3. Under the Backup actions column next to the paused/unprotected user, select Protect from the dropdown menu.
   

To activate all the unprotected users, click Activate all.

How do I view the backup status of the users?

The Backup status next to each user provides an overview of their backup results for each module within the past 24 hours. Click View details to view the following backup status parameters for each module:

• Backup status: Success/failure status of the backup in the past 24 hours, denoted by Completed / Failed
• Storage used: Total space occupied by the backup
• Last backup: Timestamp of the last backup
  

To view the summarized backup status for each module, hover over View details.

Why am I asked to trust my IP Address while trying to export or restore data?

When using a new IP address to export or restore data you must authorize the IP address by entering a verification code sent to the email address of the account administrator. This is a one-time process to ensure your identity.

1. Trust this IP address screen will appear while performing a restore or export operation from the Restore or Export page.
2. You will be prompted to enter a one-time verification code sent to your registered email address. The code can be used only once and will expire after 5 minutes.
3. Enter the code.

   Note: In case the code expires or you have not received the email, click Resend code to get a new verification code.

   
4. Click Verify and Restore.

Once an IP address is added as a trusted IP, users will not be asked to enter one-time verification code during any subsequent export/restore operations.

Note:

• Users can get this one-time verification code via registered email address only.
• If you are unable to receive email with one-time verification code, contact support.
• This one-time IP address verification is applicable for restore and export operations.

How do I restore the backed-up Drive data for a specific user from my IDrive^® Box Backup account?

To restore the backed-up drive data,

1. Go to the Recovery tab on your IDrive^® Box backup dashboard.
2. Click Drive.
3. Click the user account from which you want to restore data.
4. Select the appropriate recovery point under Snapshots if you want to perform a point-in-time restore. To restore a specific file or folder, select the item from the list of backed-up items. You can also search for a specific file or folder.
5. Click Restore. A popup window will appear.
   
6. Select Snapshot or Selected Items as required.

   Note: The Selected Item option will be enabled only if you have selected items for restore. If nothing is selected, Snapshot is selected by default.

7. Select the user account from the Restore to drop-down menu to which you want to restore the snapshot or the selected item. The data will be restored to Drive irrespective of where it is being restored from.
8. Click Restore.
   

On completion, a folder named after the restore mode and date will be auto-created on the restore location. Here are example folders that will be created as per the mode of restore:

Drive

For snapshot restore: (IDrive Restore selection <TimeStamp>)

For selected item restore: (IDrive Restore selection <TimeStamp>)

For search-based restore: (IDrive Restore search:Search_Term <TimeStamp>)

Can I search for a specific item from my IDrive Box Backup account during restore?

Yes, IDrive Box Backup enables you to search and recover specific files, entire folders, images, and videos at a granular level.

How do I search and restore a specific file or folder in IDrive Box Backup?

You can perform both point-in-time and file-level searches across multiple search parameters to perform a granular restore for a specific item.

To perform a point-in-time search for restoring a specific version of the backed-up data from a user account,

1. Go to the Recovery tab on your IDrive^® Box backup dashboard.
2. Select the required application from which you want to restore data.
3. Click the user account for which you want to perform the search.
4. To search for all the snapshots for a specific data, select the date on the calendar. A list of all the recent snapshots will be displayed on the screen. Select the required snapshot. Click Latest Snapshot to find the latest snapshot.
   

A file-level search enables you to locate specific backed-up files and folders from a user account.

To perform file-level restore,

1. Go to the Recovery tab on your IDrive^® Box backup dashboard.
2. Select the required application for which you want to restore data.
3. Go to the Search tab.
4. Enter a valid search term, set the required date and time for snapshots, select single or multiple users from the dropdown menu.

   Note: The snapshot closest to the selected timestamp will be displayed.

5. Click Search.
   

To restore the file(s)/folder(s), refer to this FAQ.

How do I export the backed-up Box data from my IDrive Box Backup account?

To export the backed-up data,

1. Go to the Recovery tab on your IDrive^® Box backup dashboard.
2. Select the required application for which you want to export data.
3. Select the appropriate snapshot under Snapshots if you want to perform point-in-time export. To export a specific file or folder, select the item from the list of backed-up items. You can also search for a specific file or folder.
4. Click Export. A popup window will appear.
5. Select Snapshot or Selected Items as required.
   

   Note: The Selected Item option will be enabled only if you have selected items for restore. If nothing is selected, Snapshot is selected by default.

6. Click Export.
   

You can download the generated export files in the Exports tab by clicking next to successful exports. Alternatively, click to delete the export.

Note: Exports will be downloaded as zip files.

Is it possible to restore corrupted files and folders from my IDrive Box backups?

Yes, you can restore deleted or corrupted files and folders directly from the user account. The restored data will be displayed under Drive. You can also download them on your device while retaining their exact folder structure.

Where can I view the activity logs for my IDrive^® Box Backup account?

You can generate the activity log reports of scheduled System Events and initiate Admin Actions like backup, restore, search, and web operations across IDrive^® Box backup from the Activity Logs tab.

How can I view the system activity log reports for my IDrive^® Box Backup?

To view activity log reports for system-generated automatic backups,

1. Go to the Activity Logs tab on your IDrive^® Box backup dashboard.
2. Click System Events.
3. Select Date range. To set a custom start and end date, select Custom range.
4. Next, specify the following parameters:
   • Event Type: By default, it will be set as Scheduled.
   • Module: Choose Drive as the backup module.
   • Status: Generate log for all activities or completed, pending, in progress and failed events.
   • Seat: Generate log for specific user(s).
5. Click View Event Logs.
   

A list of all the scheduled backup activities including timestamp, seat, module, backup status, event (backup), destination (for restore), performed by, will be displayed on the screen. You can also view the summary of the hourly and daily events (backup).

To generate a detailed summary report of the activities, click Generate Summary.

You can also download the activity log reports on your system in CSV format by clicking Download CSV.

How can I view the admin activity log reports for my IDrive^® Box Backup?

To view activity log reports for admin-initiated actions,

1. Go to the Activity Logs tab on your IDrive^® Box backup dashboard.
2. Click Admin Actions.
3. Select Date range. To set a custom start and end date, select Custom range.
4. Next, specify the following parameters:
   • Event Type: Select the type of operation (All, backup, export, restore, and search)
   • Status: Generate log for all activities or completed, pending, in progress and failed events.
   • Module: Choose Drive as the backup module.
   • Seat: Generate logs for specific or all users.
5. Click View Event Logs.
   

A list of all the manual backup activities including timestamp, seat, module, backup status, event (backup), destination (for restore), performed by, will be displayed on the screen.

To generate a detailed summary report of the activities, click Generate Summary. You can also download the activity log reports on your system in CSV format by clicking Download CSV.

How can I view all event activity log reports for my IDrive^® Box Backup?

To view activity log reports for all events,

1. Go to the Activity Logs tab on your IDrive^® Box backup dashboard.
2. Click All Event Logs.
3. Select Date range. To set a custom start and end date, select Custom range.
4. Next, specify the following parameters:
   • Event Type: Select the type of operation (All, backup, export, restore, and search)
   • Status: Generate log for all activities or completed, pending, in progress and failed events.
   • Seat: Generate log for specific user(s)/shared drive(s), or all users/shared drives.
5. Click View Event Logs.

A list of all the scheduled and manual system as well as admin backup activities including timestamp, seat, backup status, event (backup), destination (for restore), performed by, will be displayed on the screen.

To generate a detailed summary report of the activities, click Generate Summary. You can also download the activity log reports on your system in CSV format by clicking Download CSV.